Schedule and Respond to Meeting Requests with AI

Scheduling meetings doesn’t have to feel like a game of Tetris. With MailMaestro’s new AI meeting request feature, you can skip the juggling act and get straight to the point. 

Whether you’re managing multiple timezones or navigating those “let’s catch up some time” emails, these updated tips (and exciting new features!) will help you streamline your scheduling and take back your time.

Effortless Meeting Scheduling with AI

MailMaestro’s AI-powered meeting request feature takes the hassle out of scheduling. Instead of back-and-forth checking your inbox and calendar, it intelligently suggests the best time slots based on your availability and drafts a professional request or confirmation email for you.

How It Works:

1. See Your Availability Instantly: When you receive an email with meeting suggestions like the one above, MailMaestro scans your calendar and highlights your availability—green for free and red for busy.
2. Pick a Time with One Click: Choose a time slot, and MailMaestro will instantly generate a meeting confirmation email for you.
3. Choose from 3 Email Variations: Once you select a time, MailMaestro provides three email options. Pick your favorite, click “Paste to Outlook,” review it, and send it.

Let Timezone Conversions Work for You

Managing timezones can be tricky, but MailMaestro takes the guesswork out of scheduling. It automatically displays both your local time and the sender’s, making coordination effortless.

• Automatic Timezone Detection: MailMaestro detects both your timezone and the sender’s, automatically converting meeting times to your local time—no manual calculations needed.

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• Hassle-Free Time Adjustments: Traveling to a different timezone? Easily update your Timezone, and MailMaestro will adjust all meeting times accordingly.

Get Full Context on Meeting Times Before Booking

How often do you book a meeting only to realize it overlaps with something else or leaves you with no breaks in between? With MailMaestro’s new contextual time slot details, you’ll always have the full picture before you hit “send.”

Here’s how it helps:

• See More: Click the dropdown next to any proposed meeting time to expand the details.
• Spot Conflicts: Instantly see what’s blocking unavailable slots or what’s happening right before or after.
• Make Smarter Choices: Pick a time that gives you room to prep or take a breather between meetings.

Respond to Vague Meeting Requests

“We should catch up sometime next week.” Great idea—now, when exactly? MailMaestro’s AI now turns these vague invites into clear, actionable time suggestions.

Here’s how to tackle those tricky invites:

• Let AI Do the Work: For emails without a specific time suggestion, MailMaestro can help with its “Offer timeslot” feature. It automatically generates available time slots for the next three days.
• Send a Polished Reply: MailMaestro drafts a professional response with your availability, ensuring clear communication and reducing the risk of misunderstandings.

Pro Tip: Offering two or three specific times increases the chances of a quick agreement.

Pin the AI Assistant for Instant Access

Ever wish you had a scheduling assistant right in your email? By pinning the MailMaestro AI panel, you’ll always have it ready to go. No extra tabs, no searching—just quick, effortless scheduling.

Here’s how to set it up:

• Find the AI Panel: Open your email and spot the MailMaestro AI widget.
• Pin It: Click the pin icon to keep it handy in your sidebar.
• Make It a Habit: Next time a meeting request lands in your inbox, you’ll be ready to respond in seconds.

Ready to Simplify Scheduling?

Scheduling should make your day more productive—not add stress to it. With MailMaestro’s new features, you can streamline the entire process and focus on what really matters. Try these tips today and see how easy managing your calendar can be!

Got questions or feedback? We’d love to hear from you! Get in touch with us and let us know how MailMaestro is transforming your workflow!

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