10 Email Productivity Tools That Save You Time Every Day

Love it or hate it, email plays a huge role in our daily lives; an average professional sends 40 emails a day only for business purposes.

Fortunately, there are so many email productivity tools, apps, add ons, and extensions to make it a more manageable – even enjoyable part of your day-to-day.

Finding the needle from the haystack can, however, be hard. That's why we did the heavy lifting for you and listed the nest email productivity tools that help you regain control of the flooding inbox. Hope some of these will help you achieve more already today!

1. Mixmax

Mixmax is an email tool that lets you get data on how your recipients open and answer your emails, conduct surveys and get answers to your questions. It makes scheduling meetings a lot simpler, too. The "availability" feature lets your meeting attendees choose a suitable time themselves. Once they've all decided, Mixmax automatically syncs the event to Google Calendar and sends everyone a confirmation email.

2. SavvyCal

SavvyCal is created on the belief that most scheduling tools put the burden on the recipient. The software allows the user to create personalized links in seconds and reduces the steps needed to schedule meetings. Recipients can overlay their calendar on top of the inviter to find mutual availability. Users can also make changes across multiple meeting types simultaneously, present availability windows in preferred order, and set limits on how many meetings can be booked to reserve time for deep work.

3. MailMaestro

MailMaestro is an AI-powered writing tool that turns short bullet points into ready-to-send emails and messages, like this:

It's the fastest writing experience ever and an entirely new way to write: Instruct with a few words, click, and witness the text write itself.

MailMaestro works where you work adapts to your daily tasks and personal style. Designed for the most productive, powered by the latest advancements in AI, it's the writing tool for those whose work depends on communicating effectively.

4. Hunter

Hunter helps find and verify professional email addresses online. It's a helpful tool for avoiding the annoying task of finding a contact's email address manually from the web. Hunter is suitable for any individual or business looking to build a database of email contacts. Sales and marketing teams, in particular, benefit a lot from it since it speeds up the process of hunting down contacts. Hunter allows you to do a domain search, search by first and last name, and search in social networks. 

5. YAMM

Yet Another Mail Merge (or YAMM) is a mass emailing tool for Gmail. It uses the Gmail API to automate tasks and lets you send personalized emails to multiple recipients in one batch. Like many email merge tools, YAMM has an extensive library of templates that makes it faster and easier to compose an email. YAMM supports both Google Sheets and Google Docs, and you can import recipient data and email templates easily from these sources. You can also send attachments, create surveys, segment recipients, and more. Another handy feature of YAMM is tracking your email campaign performance with key stats.

6. Front

Front is a customer communication platform that combines emails, apps, and other messages into a single view. It also helps to automate communication workflows. Users can assign letters to specific team members, start internal discussions, and sync work across other software such as Salesforce and Github. Users can set up rules for automatic actions when messages meet certain conditions. Other features include reminders, response templates, the ability to follow conversations, and real-time alerts when another user is responding to a statement. Front also provides analytics and reporting tools that let users view metrics for categories such as inboxes, user activity, tags, and customers.

7. Sanebox

The idea behind Sanebox is to help you prioritize and categorize your emails with ease. It works with any email platform. With the email tool, you can quickly identify the emails that don't require your immediate attention. Sanebox automatically sends unessential emails to a separate inbox so you can concentrate on the essential info. Examples of these different inboxes include a folder for distractions (SaneLater), a folder for newsletters (SaneNews), and a folder for CC'd emails (SaneCC). There's also a trash folder for pure spam, which learns on the fly which messages should be trashed right away.

8. Boomerang

Boomerang adds valuable features to Gmail, mainly for people who send many emails. For example, Boomerang lets you set a notification that informs you if the recipient has not opened or replied to your message by the time you have selected. Other features include postponing email sending, snoozing of received messages, and tracking of already sent emails. The app also features email stats, it can pause the arrival of new mail, recipients can opt-out of reading receipts, and alert users if they don't reply.

9. Mailtrack

Mailtrack is a minimalistic and straightforward email tracking tool. It tells you if your emails have been opened or not and how many times. Mailtrack also works the other way around: you'll know if the emails you receive are being tracked. The core idea of Mailtrack is to bring the read notifications we understand from the mobile world to email software. Mailtrack is almost invisible in use: it doesn't modify your Gmail experience in any way. You can send emails as usual, but Mailtrack will tell you if the emails have been opened.

10. Superhuman

Superhuman makes Gmail blazingly fast and the whole email experience more productive. Its prominent features include the split inbox and keyboard shortcuts. Split inbox lets you customize the standard Gmail inbox tabs to suit specifically your messages. The standard tabs in Superhuman include VIP, Stars, News, and Other messages, but they're fully customizable. The keyboard shortcuts are the backbone of Superhuman. For example, you use 'J' and 'K' keys to navigate up and down in your inbox view. Enter is for 'reply all', and CMD+Shift is discarding a draft. 

Hope you were able to find some new email productivity tools with the potential to make you achieve more with less in your work. Drop us a note if you end up picking up one, and let us know about your experience.