Best AI email assistants to boost your work productivity

Did you know that the average worker uses 28 percent of their workweek on emails? (According to McKinsey)

That equals to, on average, more than 10 hours spent in the inbox sending and receiving an average of 1620 emails 🤯

Needless to say, the go-to method for professional communications is killing workplace productivity.

That's why we need better email management tools and that's why we arrived here.

If you are anything like our team of productivity-enthusiasts at MailMaestro, you’ve likely tried to find solutions to help you and your team get more actual work done, while spending less on email communications. That's what we have done (as well as built our own solution) and as a result we wrote this article.

Finding the right tools for your workflow isn’t always as easy as one might think. In case you haven’t yet come across the right productivity tools that would get you through the overflowing inbox faster, you’re in luck – we’ve basically tried them all.‍

This blog post rounds up the best AI email assistants with the potential to help you spend less time on email and focus on what truly matters to you and your work.

Try these 5 AI email assistants to make your productivity soar

Scrape the mundane tasks off your inbox and let these artificial intelligence-powered assistants write your emails, manage inboxes, contacts, and tasks, as well as schedule meetings.‍

1. Write better emails faster with AI

MailMaestro is an AI email assistant that supercharges your daily communications by turning bullet points into ready-to-send emails, like this:

It allows you to go from thought to text faster than before and saves you time, especially with repetitive emails you need to write day-to-day. Created for the needs of those whose work depends on communicating effectively, MailMaestro is available as a web app and browser extension.

2. Let the AI take care of the prioritization

Plicca integrates with your current email client and helps you identify the most important emails of you and your team. For example, it can highlight the ones you have to read and emails to which another team member should reply. The AI email assistant learns with you and can be very useful, especially for teams with shared inboxes and many inbound emails outside of office hours.

3. Keep your contacts Ever-updated

‍Evercontact uses natural language processing to automatically update your address book with contact information straight from the email signature. It works with the most popular email clients and integrates with various CRMs. It comes especially handy to sales and customer success people as the tool pulls information such as name changes, new titles, jobs, email addresses, phone numbers, and addresses from emails.

4. Sunset your traditional scheduling tool

X.ai is a meeting scheduling tool that schedules meetings automatically through your inbox. Their AI assistants named Amy and Andrew, learn from every interaction, getting more intelligent the more you use them. You can send emails to Amy and Andrew, directing them to handle your meetings as things change.

5. Turn every email to a task – automatically

Aiko Mail allows you to easily manage emails by tasks, departments, teams, or client accounts for optimal productivity. The tool detects everyday tasks such as scheduling meetings, signing documents, and sharing files and then turns them into single-click actions. It also shortens the contents of your email in the preview and highlights the most crucial information.