It goes without saying that your Outlook inbox is probably what you look at the most every day. After all, all our email messages are valuable. And if you're someone who gets volumes of emails daily, you also know how easy it is to miss a super important document.
But what if we told you there's a way to make it easier in Microsoft Outlook?
You've probably heard of Add Ins. These are also sometimes called extensions whenever we talk about getting them on any browser. And if you've ever gone looking for your in-house favorite extensions, then you already know that getting the right add in isn't super easy.
Take Adblocker for example. If you go looking for an adblocker extension, you'll find thousands of add ins claiming to do the same thing, but there are only a few versions that actually work.
And for that, we've done the research and compiled a list of the best Outlook add-ins to make your internal communications a lot easier.
As you read on, you'll come across many add-ins that are useful to all Outlook users in their own way. But before that, we'll break down why you need these add-ins.
Why You Need Microsoft Outlook Add Ins?
Save Time And Your Effort
No one wants to spend so much time creating advanced folders to sort out your email messages. Not only does it need a lot of effort, but it also needs a lot of time. And during a normal work day, time is of the essence. That's where Outlook add-ins can do the work for you. Depending on the add in you go for, you'll only have to select a few email messages, and the add in will do all the work for you.
Prevents Inbox Clutter
One of the most disliked features of some email programs is that you only have limited space before you start paying. And that's just an extra expense that no one wants to have. In order to reduce inbox clutter, you can use several Outlook add-ins like a duplicate email remover. And before you know it, your Outlook inbox will start looking a whole lot cleaner.
Makes It Easier For You To Work
Outlook add-ins come with several handy features. And that's why many remote workers tend to put their trust in these extensions or mini powerups. Any extension you go for integrates seamlessly to make your Outlook experience way nicer. It'll prevent useless emails or promotional newsletters and allow you to work on your important emails with zero distractions.
5 Of The Best Outlook Add In To Boost Your Productivity
MailMaestro - Best Outlook AI Email Assistant
We all know how useful ChatGPT is. And with MailMaestro, you can have your very own Outlook AI assistant working alongside your personal and professional emails. MailMaestro uses the same technology that ChatGPT, Claude, Hugging Face, and all the other leading LLMs run, allowing you to speed through your Outlook interface in no time.
This add-in not only saves you time writing perfect emails and responding with one-click replies, but also summarizes entire threads and attachments, allowing you to spend time on more important things.
You should know that MailMaestro works on the different versions of Outlook. So whether you're on Classic Outlook or New Outlook for Windows, on the web, or Outlook for Mac, this AI email assistant easily integrate onto whichever version you prefer.
If you're not looking to pay, this add-in's free version gives each Outlook user 3 email credits each week. These credits can be used for most of the tools. However, each email you send using the free version also comes with a "Sent By MailMaestro" tag at the footer.
Todoist For Outlook - Best For Task Management
Looking for a better way to set up your task pane? That's where Todoist can help solve your problems. This Outlook add in can turn your important emails or calendar events into your very own to do list; just like the name suggests!
The to-do lists let you put your reminders, attach notes and even keep personal due dates so you never forget about anything, especially the important ones. The Todoist add-in can also be used to separate projects and outgoing emails into separate Outlook folders. In turn, this prevents your email from being bombarded with several tasks.
Todoist can also be used on your desktop or phone versions of Outlook email, so you don't have to worry about forgetting important emails. The add in also comes with Gmail integration which keeps all your important reminders and personal use lists in one place.
Clear Context - Best For Inbox Prioritization
Inboxes can get filled up pretty easily. And that makes it very easy to miss or forget important tasks or emails. To prevent emails from looking messy and difficult to work around, you can use Clear Context. This app serves as a one-click filing so you can save time by letting the app sort everything out into different Outlook folders.
One thing you should know beforehand is that the app can be a little confusing at first, especially when you're not used to your emails disappearing into different folders.
Clear Context is a pay-to-use app and you start your monthly service at $8.95. If you plan to use the app for a year, you can save 26% by paying $79.95 annually.
SimplyFile - Best For Efficient Email Filing
SimplyFile is another inbox cleaner that you can use to organize your emails. The app itself is similar to Clear Context. You can use its predictive folder setup option which uses AI algorithms to automatically sort any new messages into existing folders. This will end up saving a lot of your time.
But you should also know that the predictive organizing feature isn't always accurate. It can mess up sometimes, so always remember to check your folders from time to time.
Just like Clear Context, SimplyFile is a pay-to-use app with three different plans. The standard versions of this app are priced at $4.99/ a month while the Pro and Ultimate versions are at $7.99 and $12.49, respectively. The Pro and Ultimate versions have extra features like a personalized task pane or customizable user interface.
Evernote - Best For Seamless Note Integration
The last productivity-related add in in this list is Evernote. This add in lets you create your own task pane by turning your emails into customizable notes. The notes can then be combined in one place allowing you to separate emails for different projects and recipients.
You will also have the option to share your personal notes with anyone, giving them a better idea of your thoughts and ideas.
The free version of Evernote allows you to blaze through basic tasks making your internal communications easier. You'll have to pay around £7 per month for full access to all of Evernote's features.
The 5 Best Microsoft Outlook Add Ins For Your Meetings And Collaboration
Trello For Teams - Best For Team Collaboration
When working in an office, collaboration is key. Knowing which team members are working on what projects is great, and that's possible with Trello. Whenever you are working on a certain project, you can create special notes with Trello which will then be saved onto a larger board.
Each note can be adjusted to have explanations, links or email attachments; anything that lets you communicate with your team. Once you've created a note, you can choose which people to add in.
After making progress on your project, your team members will be informed simultaneously. The specialized notes can be added to each Trello board's calendars. And then these calendars can also be synced with the Outlook calendar, allowing you to skim tasks without having to look for specific emails manually.
Office2SharePoint For Outlook - Best For Document Management
Outlook isn't the only app that you're going to be using when working at an office. You're also going to make use of other Microsoft apps like Word, Excel, or even Teams. Wouldn't it be so much easier if you could combine all of these apps together?
That's what Office2SharePoint is here for! Your team communication is very important, and it's made a lot easier with Office2Sharepoint. Using this Outlook add-in, you can save attachments from your emails directly to other apps like SharePoint, OneDrive, and Teams.
The best breakdown of this add in shows that you can take any file out from SharePoint and attach it to any email. You can then send this email to different recipients and save it to SharePoint. The best part? It's all done with a simple click!
Decisions Meeting Secretary - Best For Meeting Coordination
Taking notes during your Zoom meeting or Teams call is very important. Not only does it let you keep track of what's going on, but it also helps you bring up any issues that you may have later on. And with Decisions Meeting Secretary, you can bring your notes to your Outlook email account without having to do anything!
While in a Teams call or even before one, you can create agendas, allowing you to add your descriptions to any attachments and even set your objectives. These agendas can then be shared with everyone ensuring great team communication and preparation.
Decisions Meeting Secretary can also be used as a personal tracker. You can use information from your Outlook email to set up an agenda for a meeting that will be held later. Using the objectives panel, you can also choose who you want as presenters and even keep timers to keep the presenters informed.
This information is then listed in a pop-up window so you don't have to leave your meeting to stay on track.
OnePlaceMail For Outlook - Best For Streamlined File Sharing
OnePlaceMail is another Outlook add-in that lets you work with documents from SharePoint, Teams, and OneDrive, all from Outlook. Similar to Office2SharePoint, this add-in combines these three apps allowing you to move and categorize different documents and projects in one area.
OnePlaceMail works on all devices, improving internal communications as people can stay connected at all times.
Once this add-in is integrated into your Outlook account, you can easily save your attachments from Outlook to OneDrive and vice versa. The free version of OnePlaceMail lets you save data from Outlook to SharePoint, Teams, or OneDrive 15 times per month.
If you upgrade your plan, you get other features such as the "Insert" option, and the limit removed.
Bookings By Microsoft - Best For Easy Appointment Scheduling
You can never go wrong with Microsoft add-ins. Bookings by Microsoft can work as an extension to your Outlook calendar. With Bookings, you can schedule meetings from your email account according to your business needs. When you get an email that requires you to schedule a meeting, you can use Bookings to set up a date and time.
As soon as you create your booking, you'll immediately be emailed an online meeting link.
Bookings can also suit your and your clients' flexibility through the Booking With Me feature. This feature gives your clients a set of dates where they can book appointments with you depending on your free time.
Anytime a meeting is rescheduled, everyone is kept in the loop by an automated Outlook email.
Best Outlook Add In For Integration With Your Tool Stack
Salesforce - Best For Seamless CRM Integration
With the Salesforce add-in, you can experience the whole app inside your Outlook. This tool allows users to search through Salesforce data and automatically provides a list of all contacts and opportunities while you're browsing through your emails. Similarly, you can schedule emails or appointments directly to Salesforce through Outlook.
The Salesforce add-ins are especially useful as you can be informed when your emails are opened and interacted with. With that, you won't ever have to wonder if your email responses have been read. This feature is available for users who upgrade to the Inbox License.
Hubspot - Best For Marketing and Sales Integration
What if we told you that you could easily connect different apps to your Outlook? Getting the Hubspot add in gives your email remote access to a variety of apps like Gmail, Proposify, Salesforce, PandaDoc, and LinkedIn. And that isn't even the complete list.
With Hubspot, outreach has never been easier. This add in allows you to keep track of who interacts with your emails and what different recipients think about your emails. This way you'll be able to keep track of your emails' performance and keep them as templates. You won't even have to hit send to reach potential customers.
Just create your templates, schedule emails through Hubspot, and let it fix up your sentence structure. After that, it'll take care of all the rest.
Jira Cloud For Outlook - Best For Project Management Integration
In an office workspace, it's always important to share your ideas and get your thoughts out in the open. And if you're all working together in one space, that won't ever be an issue. But what about remote workers?
How should they follow up with their team to tell them about any issues? Jira Cloud For Outlook solves that problem instantly.
Now, we can always tell them to send in emails. But we all know how easy it can be to miss them. With Jira Cloud, people working in different areas can bring up issues without ever having to leave Outlook. They can set up an issue statement in Outlook which opens up as a separate pop up, ensuring that their issues are seen.
Others can then easily follow these issues and leave comments taking your internal communications to a whole new level.
DocuSign For Outlook - Best For E-signature Integration
The age of dealing with papers is long gone. Nowadays, everybody makes their documents and send them online. So, why should anyone manually print important papers to sign them? Instead, users can get the DocuSign Outlook add-ins which lets them securely sign documents with custom signatures.
You can simply make your own signatures with your mouse. Then all you have to do is place it on the document with your cursor. Once DocuSign is connected to your Outlook email, you'll then have access to save any edited files straight to OneDrive.
That being said, it can be a little difficult to draw your signature out accurately with a mouse.
Dropbox - Best For File Sharing Integration
We've all known about Dropbox for a pretty long time. And it's possible a lot of us are using the app. But it is also possible for you to get the Dropbox add in for Outlook to get the same features. Dropbox is known for its storage features which allow you to save and share anything at all times.
Rather than downloading thousands of documents and losing your internal storage, you can save these documents to Dropbox. These can then be shared with other people as Dropbox links. And because of that, your emails will generally take up less space.
And so, you won't have the issue of your emails not going through because of an email size problem.
Best Outlook Add Ins To Protect Yourself
Report Message By Microsoft
We've all dealt with suspicious Nigerian princes asking us for important information so they can turn us into millionaires. But junk email is hardly ever as obvious as that nowadays. With Report Message, you can tick different email senders as junk, so when you get an email from them, it is automatically moved to your trash folder.
The Report Message Add in by Microsoft also keeps track of any messages reported as malicious. Once you mark these emails, they are reviewed by security administrators to ensure that any other similar emails are dealt with immediately.
Mr. Post - Email Inspector
Mr. Post is one of the other Outlook add ons that deals with fishy scam emails. If you ever get an email that may seem unsafe, Mr. Post will inform you immediately. And with a single click, you'll be able to get rid of all the harmful things in that email. Mr. Post also works on your phone's Outlook email, so you're safe on iOS and Android too.
Barracuda Email Protection
Dealing with junk and malicious emails is one way to protect yourself. Barracuda Email Protection does a pretty good job of keeping track of which emails can harm your devices. But technology isn't what it used to be. And now it's pretty likely for attackers to aim for emails you're sending.
However, Barracuda Email Protection also takes care of that. When dealing with sensitive information, let the add-ins encrypt your email so they can safely be sent to any recipient.
Best Outlook Add Ins For Fun
Giphy
It's always nice to have a little bit of fun in office settings whenever you can. And one of the ways to add a little bit of fun to your emails is through GIPHY. We've always had GIPHY on our phones. And now you can get it for your Outlook emails.
Look through the current trendy GIFs or put in an emotion you're thinking of to look for any specific GIFs to send along with your email.
Emojis
Sometimes, words aren't enough to describe how you're feeling in an email. And we already know how expressive Emojis can get. That's why they're considered to be an extension of our keyboards. With the Emojis Outlook plugins, you'll have access to around 3000+ emojis which you can use to spice up your email threads.
The Bottom Line
That's all there is for the best add-ins for Outlook. You've always been using some sort of extensions or add-ins without really knowing it. Just like Adblocker! These add-ins can change your Outlook email from a boring ol' inbox full of scattered emails to a safer, more efficient and clutter-less email center.
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