How to Easily Find Recorded Meeting in Teams: A Step-by-Step Guide

Struggling to recall what was discussed in a client call or share updates from a missed meeting? Microsoft Teams’ meeting recording feature makes it easy to revisit key moments from any session—whether it’s a quick huddle or a full town hall.

But finding that meeting recording isn’t always as simple. Depending on the meeting type, your Teams recording could be saved in OneDrive, SharePoint, or just posted in the meeting chat or calendar.

This guide walks you through exactly where to look—so you can always find a recorded meeting in Teams with ease.

What Are Microsoft Teams Recordings?

Microsoft Teams gives you the option to record meetings either manually or automatically (depending on your admin settings). This is especially useful in scenarios like training sessions, interviews, recurring team updates, and more.

Once the recording is initiated, the entire session is captured—including screen sharing, active speaker video, and chat if enabled. Once the meeting ends, the recording is automatically saved and shared with participants.

Where it gets a little complicated is the Teams recording location. Microsoft used to save these to Microsoft Stream, but that’s changed. Now, Microsoft Teams stores recordings in either OneDrive or SharePoint, based on the meeting type.

And yes—only the meeting organizer or the person who started the recording will see it saved directly in their storage. But don’t worry, everyone who was invited to the meeting will still be able to access the recording if they need to.

Key Points to Remember About Teams Recordings

Before we jump into how to find your Teams meeting recordings, here are a few quick facts that are good to keep in mind:

• Microsoft Teams recordings stored in OneDrive or SharePoint depend on whether it was a channel or non channel meeting.
• Only the organizer or meeting recorder can delete or move the recording.
• The recording file is usually posted automatically in the meeting chat or available through the meeting details in your Teams calendar.
• A recordings folder is created automatically the first time you record.

Knowing these key points will save you a lot of confusion later—especially when you're jumping between different Teams channels or attending multiple Teams meetings in a day.

Finding Meeting Recordings in Microsoft Teams

Once the meeting ends, you’ll usually want to review the discussion or share the recording with a colleague. Thankfully, Microsoft Teams makes that easy—if you know where to look.

Using Meeting Chat or Calendar to Access the Recording

For many users, the quickest way to find recorded Teams meeting is directly in the meeting chat or calendar.

Here’s how:

1. Open Teams and go to the Chat tab.
2. Find the meeting event or conversation related to the meeting.
3. Scroll down and you’ll see a recording thumbnail with a play button and timestamp. Click it to start watching.

Alternatively, if the meeting was scheduled in advance, open the Teams calendar:

1. Find the meeting on the calendar.
2. Click on the meeting to view the details tab.
3. The recording link will usually appear under the meeting details or in a new Recap section if available.

This method works for both channel meetings and non channel meetings, and it’s especially helpful when you don’t want to dig through folders in OneDrive or SharePoint.

Locating Meeting Recordings for Channel and Non-Channel Meetings

Now let’s talk about where these recordings actually live in terms of storage. This depends entirely on the meeting type—channel or non channel.

Channel Meetings

If your meeting took place in a Teams channel—say, under “Marketing” or “Project Alpha”—then the recording is saved in the team’s SharePoint site.

To access it:

1. Go to the Teams tab and select the relevant channel conversation.
2. Click the Files tab at the top.
3. Open the Recordings folder (yes, Teams automatically creates this for you).
4. You'll find the recording file there, often named after the meeting event and timestamped.

Since this is a shared document library, all team members with access to the channel will be able to view or download the recording.

Non-Channel Meetings

For meetings scheduled outside of a Teams channel—such as one-on-one calls or department check-ins—Teams treats these as private meetings.

The recording from these meetings gets stored in the meeting recorder's OneDrive folder, specifically in a folder named Recordings.

To find it:

1. Open OneDrive via your browser or File Explorer (if synced).
2. Navigate to My Files > Recordings.
3. Look for the relevant recording file—again, the naming convention will usually help.

And again, only the meeting organizer or the person who clicked “Record” will see the file saved directly in their OneDrive. Other attendees can access the recording via meeting chat or Teams calendar, but they won’t see it in their own OneDrive recordings folder.

Accessing and Sharing Meeting Recordings

So, you’ve found the recording. Now what? Whether you want to download a meeting recording, share it with someone outside your organization, or move it to another folder for safekeeping, here’s how to do it.

How to Play, Download, and Share a Meeting Recording

To play the recording:

• Click the recording thumbnail in the meeting chat or calendar.
• It will open in Teams or in the browser using the new Stream on SharePoint player.

To download the meeting recording:

• Go to OneDrive or SharePoint, depending on the recording storage location.
• Locate the folder called Recordings.
• Click the ellipsis (...) next to the recording and choose Download.

To share the recording:

• Select the recording in OneDrive or SharePoint.
• Click Share, then set permissions as needed (view-only, expiration date, etc.).
• Copy the link or email it to recipients.

You can also move the recording file to other folders for organization, or use metadata in SharePoint to tag and sort your content—perfect for teams managing lots of Teams recordings stored across projects.

How to Find Meeting Notes with TeamsMaestro

As more teams adopt AI-powered tools to streamline their work, TeamsMaestro has quickly become a favorite companion to Microsoft Teams, especially for those juggling multiple Teams meetings in a single week. Beyond just helping you stay organized, TeamsMaestro uses AI to automatically generate clear, actionable meeting notes, summaries, and even transcriptions.

Where to Find TeamsMaestro Meeting Notes

After your scheduled meeting ends, TeamsMaestro does the heavy lifting. The meeting notes and summary are made available in two key places:

Directly within Microsoft Teams:

1. Open your Teams app and look for the TeamsMaestro icon in the left-hand navigation panel. Click on it, and you’ll see a dedicated dashboard displaying all your meeting notes.
2. You can look up the recordings of your meetings under recent calls.
3. You can click on the AI summaries and transcript tab to view the summaries.

Via Email

1. After each live meeting, TeamsMaestro automatically sends an email to the invited attendees.
2. This email includes a full meeting summary and a list of action points, ensuring that important takeaways are always in your inbox—even if you didn’t attend the call.

By combining the recording file with TeamsMaestro’s smart summaries, you're not just documenting the meeting—you’re turning it into a productivity asset.

Managing Permissions for Microsoft Teams Recordings

Now let’s talk about managing permissions, something that’s often overlooked until it’s too late. If you’ve got sensitive content, you’ll want to control who can access and modify the recording.

Understanding Viewing and Editing Permissions

• In non channel meetings, permissions are inherited from the organizer's OneDrive.
• For channel meetings, permissions are based on the SharePoint site linked to that Teams channel.
• Only the organizer or the person who clicked “Record” has editing permissions.
• You can manually adjust permissions in OneDrive/SharePoint to give access to others outside the default group.

Make sure to double-check permissions before sharing externally—especially for town halls, interviews, or client meetings where confidentiality is critical.

Microsoft Teams Recording Location and Storage

At this point, you might be wondering: why does Microsoft Teams store recordings in different places?

Changing the Default Recording Location

Unfortunately, Microsoft Teams doesn’t allow users to change the default storage location for recordings. However, you can still move the recording to another SharePoint folder, document library, or synced folder in OneDrive once the file is saved.

Just be aware that changing locations may affect sharing permissions, so keep that in mind when collaborating with external users.

Troubleshooting Common Issues with Microsoft Teams Recordings

Like all tech tools, Teams isn’t perfect. Here are a few common hiccups and what to do about them.

Recording Not Available, Storage Limits, or Expiry

• Recording not available immediately: Processing can take several minutes (or longer for long live meetings).
• Storage limitations: If your recording storage is full, Teams recordings stored may fail to upload. Clear space in OneDrive or SharePoint or contact your IT admin.
• Expiration: Recordings may expire automatically after a certain time (like 60 or 90 days). You can extend or disable expiry by adjusting settings on the recording file in OneDrive/SharePoint.

Best Practices for Managing Microsoft Teams Recordings

To stay sane while juggling dozens of Teams meetings, you need a strategy. Here’s how to keep everything easily accessible and secure:

• Create subfolders in your OneDrive recordings folder for each team or project.
• Rename each recording file to include a short description or purpose.
• Regularly archive or download important meetings to external storage.
• Set calendar reminders to check and manage permissions for older files.
• Monitor your usage quota in both OneDrive and SharePoint to avoid surprises.

Staying organized with your Teams recordings helps you spend less time searching—and more time collaborating.

Conclusion

Finding and managing Teams meeting recordings doesn’t have to be a headache. Whether you're navigating through a channel conversation, digging through the files tab, or locating a recorded meeting in Teams via the calendar, knowing how Microsoft Teams stores recordings is the first step to being efficient.

By following these steps and keeping your recordings organized, you'll be better prepared for your next meeting event—and you’ll always know where to look when you need to reference that one important detail from other meetings.

FAQs

Can external guests access a Teams meeting recording?

External guests can access a meeting recording only if the meeting organizer or recorder explicitly shares the recording with them and grants appropriate viewing permissions via OneDrive or SharePoint.

Do Teams meeting recordings include the chat and participant list?

No, the video recording does not include the chat or participant list. However, chat messages and attendance reports are saved separately and can be accessed through the meeting chat or calendar event.

How long do Teams meeting recordings stay available?

By default, Teams recordings may expire automatically after a set number of days (e.g., 60 or 120), depending on your organization's policy. The meeting organizer can extend or change the expiration date within OneDrive or SharePoint.

Can I rename or move a Teams meeting recording?

Yes, if you are the file owner (typically the organizer or recorder), you can rename or move the recording to OneDrive or SharePoint. Just make sure to update any shared links if the file’s location changes.

What happens if two people start recording the same meeting?

If two participants start recording, multiple copies of the meeting are saved—each in the recorder’s OneDrive or SharePoint folder. This can lead to duplicates, so it’s best to coordinate who clicks “Record.”

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