Email Productivity: MailMaestro or ChatGPT?

As the AI revolution advances, businesses and individuals are witnessing increasingly intelligent productivity tools powered by the likes of OpenAI's ChatGPT. At the core of this AI shift lies email management - a critical task for businesses.

One key question remains: how do OpenAI's ChatGPT and MailMaestro, the next-generation AI email assistant, measure up in aiding us draft and manage emails effectively? Let's dive in and unravel the mystery.

ChatGPT

Imagine having someone who can understand your thoughts, get your point, and echo your words but in a more polished, professional, and, dare we say, flawless expressions. That's where OpenAI's ChatGPT comes in - it's like a friend who knows just how to say what you want to say.

In the world of AI, OpenAI’s ChatGPT is a superstar. It has learned how people talk and write, using its two versions to help folks, like us, with different tasks such as writing emails.

ChatGPT 3.5

ChatGPT 3.5 is like that nerdy buddy you could count on to help write your emails. Give it a few pointers, what you want to say or ask, it then takes your ideas and crafts an email. It's smart enough to know what you really mean and can express your thoughts in a way that sounds exactly like a person would.

ChatGPT 4

If 3.5 was your nerdy buddy, think of ChatGPT 4 as your genius mate. It can create longer, more detailed pieces of text, all while keeping the message straight and making sure the email makes total sense. It’s as if it takes a deeper look into your brain, capturing your ideas with even more precision and clarity.

Your thoughts and suggestions are moulded into an impressive email that hits all the right notes.

Let’s create a scenario where we need to write an email requesting an extension on a project deadline. We'll start with a common prompt:

Request an extension for the project deadline due to unforeseen circumstance.

Email Generated by ChatGPT3.5

ChatGPT 3.5 might generate an email like this:

Subject: Request for Project Extension

Dear Project Manager,

I hope this email finds you well. I am writing to discuss our project deadline. Unfortunately, due to unforeseen circumstances, we have encountered some delays in our progress.

I kindly request an extension to adequately address these issues and ensure the deliverable's quality remains top-notch. We are committed to this project's success and believe this extension will provide the necessary time to meet our shared expectations.

Looking forward to your understanding and the possibility of an extension

Best Regards,

[Your Name]

Email generated by ChatGPT 4

Using ChatGPT 4, the AI might generate a slightly more detailed and coherent email with the same prompt:

Subject: Request for Project Deadline Extension

Dear [Project Manager's Name],

I trust this email finds you in good health and high spirits.

I am writing to bring to your attention an unforeseen snag we hit in the course of our current project's execution. Despite relentless efforts, these unexpected issues have caused slight delays that we are tirelessly working to rectify.

In light of this, we find ourselves in a position where we would greatly benefit from a little flexibility on the existing deadline. If we could have an extension, this would allow us the time we need to resolve the issues, mitigate any further risks and deliver a final product that upholds the high standards we've always strived for.

Please understand this request is not borne out of a lack of commitment or effort, but rather a desire to maintain the quality and integrity of the work that we, as a team, are incredibly proud of. We fully recognize and respect the logistical implications this may have, and we are open to discussing how best we can minimize any potential disruption.

Thank you for considering this request. We eagerly await your feedback and are open to any suggestions you may have to help us navigate this situation.

Best Regards,

[Your Name]

As these examples demonstrate, both versions of ChatGPT are able to produce fairly high-quality emails, but ChatGPT 4 provides a more nuanced, well-rounded, and detailed response.

MailMaestro

On the other hand, MailMaestro is an AI email assistant that is tailored to provide an advanced, user-friendly email drafting experience. MailMaestro shines with its integration with multiple AI language learning models (LLMs): It supports not only ChatGPT 3.5 and ChatGPT 4, but also introduces integration with a wide array of state-of-the-art LLMs.

The list includes Google's PaLM, Anthropic's Claude, AI21Labs' Jurassic 2 Grande and Jumbo, Meta's LLama, and HuggingFace. More impressively, MailMaestro also offers the opportunity to use your custom language learning model, demonstrating a level of versatility and customization that sets it apart in the email management terrain.

Beyond these integrations, MailMaestro provides features like auto-summarizing email threads and attachments, improving existing emails, email style personalization, and a variety of templates for different scenarios. It also lets you pick from three email drafts after you've set your prompts or chosen a template.

Furthermore, once an email is created, MailMaestro places the power in the users' hands, allowing them to refine and customize their email content significantly. You might want your message to sound more formal or perhaps a bit more friendly.

Or maybe you'd like to adjust its length, making it shorter or more detailed. Whether you want to redo the entire prompt or improve only a selected text, MailMaestro's got you covered.

When presented with a task to compose an email asking for a project deadline extension, here's how MailMaestro worked its magic:

Request an extension for the project deadline due to unforeseen circumstances.

MailMaestro vs. ChatGPT

Both ChatGPT and MailMaestro have robust capabilities; however, the tools cater to different levels of productivity needs. If you're solely focused on text generation, ChatGPT might be sufficient. However, if you need a more comprehensive tool for specifically managing and improving emails, MailMaestro is the clear choice.

Moreover, MailMaestro's integration of multiple LLMs, including the possibility of a custom model, provides an edge because it widens the possibilities for tone, coverage, and personalization unmatched by ChatGPT alone. Furthermore, the assistant’s easily accessible nature (from your Outlook sidebar) and varied pricing plans make it a suitable fit for a wide range of users.

Availability

While ChatGPT 3.5 and 4 offer excellent email drafting abilities, they're not free, standalone tools - they're part of larger platforms that come with a cost. Occasionally, OpenAI presents free trial periods for their models like they've done for ChatGPT 3.5, but currently, there isn't one for ChatGPT 4.

Right now, ChatGPT 4 can only be accessed via partnered platforms, typically at a cost. For any changes in accessibility and pricing, stay updated with OpenAI's announcements.

As for MailMaestro, it is currently integrated with Outlook and will soon extend to Gmail and mobile platforms. Costing just $15/month for the Premium and Team plans, it is budget-friendly. You can also benefit from a two-week free trial to get a feel for its capabilities.

For large organizations, Enterprise plans are also offered with a personalized demo that can be arranged with our sales team.

Final Thoughts

The choice between ChatGPT and MailMaestro boils down to individual or business-specific needs and preferences. However, when it comes to the niche of email drafting and management, MailMaestro distinctly stands beyond just being a tool. It acts as a comprehensive, AI-driven assistant, enhancing productivity, and personalizing your email communication.

Are you ready to experience how AI can redefine your email management? Download MailMaestro today, and leverage the power of AI and multiple LLMs to transform your email productivity.